November 15, 2011

The Benton County Board of Supervisors met in regular adjourned session with Supervisors Vermedahl, Sanders and Buch present.  The chair called the meeting to order at 9:00 a.m. in the boardroom room of the courthouse.

The time of 9:00 a.m. having arrived, the board proceeded with canvassing the November 8, 2011 regular City Election.  Having reviewed all results, it was moved by Vermedahl, seconded by Sanders, to approve the canvass of the November 8, 2011, City Election, and declare the winners so elected.  All members voting aye thereon.  Motion carried.

Moved by Vermedahl, seconded by Sanders, to approve the minutes of November 8, 2011.  All members voting aye thereon.  Motion carried.

Moved by Sanders, seconded by Vermedahl, to adjourn at 10:30 a.m.   All members voting aye thereon.  Motion carried.

__________________________________

Ronald R. Buch, Chairman

ATTEST: ___________________________________

Brenda Sutton, Benton County Deputy Auditor

 

 

 

 

November 8, 2011

The Benton County Board of Supervisors met in regular adjourned session with Supervisors Buch and Vermedahl present.  Supervisor Sanders absent.  Chairman Buch called the meeting to order at 9:00 a.m.

Carter Baldwin of Iowa Workforce Development met with the Board to inquire about placing a public computer in the courthouse for the public to use to access job search sites and the Iowa Workforce Development website.  The site would need internet access.  The board discussed possible sites within the courthouse, but internet access is only available inside the various offices.  The county does not have wireless internet in the courthouse.  It was determined that there wasn’t any site available at this time in the courthouse, but if wireless internet becomes available, they would notify Iowa Workforce Development.

The time of 9:15 a.m. has arrived, and this being the time and date set for a public hearing on a land use change requested by Scott and Cheryl Atwood, the board took up the matter for consideration.  Marc Greenlee presented that technical information in accordance with the Benton County Agricultural Land Use Preservation Ordinance.  The request is to change the classification to a single residential use.  Greenlee reported that access is pre-existing and meets sight distance and the ten percent slope rule.  The applicants would need to install water and septic.  The proposed use is on an old farmstead with buildings still in existence.  Moved by Vermedahl, seconded by Buch, to approve the request for a land use change from agricultural to non-agricultural on approximately one acre for a residential purpose on a parcel generally described as located in the East ½ of the SW1/4 of 23-83-11.  Both members voting aye thereon.  Motion carried.

County Recorder Lexa Speidel presented estimates for replacing carpet in her office.  Speidel obtained three estimates as follows:

Barnes Furniture: front office – 720.15; vault area – $819.19; total – $1539.64

Country Floors: front office – 1018.08; vault area- $1084.83; total – $2102.91

Michael & Dowd: total – $3089.50 (not broken down between rooms)

Supervisor Vermedahl stated that he wanted to look at the carpet before making on decision on whether to replace the carpet in the front office, since it was installed in 2005. Supervisor Buch questioned if the carpet could be re-stretched in the vault instead of the replacing it.  Moved by Vermedahl, seconded by Buch, to replace the carpet in the vault area only and to purchase the same from Barnes Furniture.  Both members voting aye thereon.  Motion carried.

Kyle Helland and Dan Kearns met with the board to request a variance to the county’s subdivision ordinance.

Moved by Supervisor Vermedahl, seconded by Buch, to adopt Resolution 11-75, Granting a Variance to the Benton County Subdivision Ordinance.  Voting aye were Buch and Vermedahl.  Nays none.  Motion carried.

The engineer reported the balance at the landfill bank account on October 31, 2011 was $52,487.47.

Moved by Vermedahl, seconded by Buch authorizing the chair to sign the updated Storm Water Pollution Prevention Plan, which is required by the Department of Natural Resources.  Both members voting aye thereon.  Motion carried.

The engineer spoke to the board about the reconstitution letter received from the Farm Service Agency for the farm ground at the landfill.  Moved by Vermedahl, seconded by Buch, to authorize Supervisor Buch to sign the required documentation needed for the reconstitution of the landfill property.  Both members voting aye thereon.  Motion carried.

Moved by Vermedahl, seconded by Buch, to acknowledge the receipt of the manure management plan filed by McKinley Swine, LLC for the facility located at 3334 King Avenue, Walker, Iowa.  Both members voting aye thereon.  Motion carried.

Moved by Vermedahl, seconded by Buch, to approve checks numbered 132346 through 132610, and ACH deposits numbered 12647 through 12762, for payment.  Both members voting aye thereon.  Motion carried.

Moved by Vermedahl, seconded by Buch, to approve the minutes of November 1, 2011.  All members voting aye thereon.  Motion carried.

Moved by Vermedahl, seconded by Buch, to adjourn.  All members voting aye thereon.  Motion carried.

__________________________________

Ronald R. Buch, Chairman

ATTEST: ___________________________________

Jill Marlow, Benton County Auditor

 

 

November 8, 2011

The Benton County Board of Supervisors met in regular adjourned session with Supervisors Buch and Vermedahl present.  Supervisor Sanders absent.  Chairman Buch called the meeting to order at 9:00 a.m.

Carter Baldwin of Iowa Workforce Development met with the Board to inquire about placing a public computer in the courthouse for the public to use to access job search sites and the Iowa Workforce Development website.  The site would need internet access.  The board discussed possible sites within the courthouse, but internet access is only available inside the various offices.  The county does not have wireless internet in the courthouse.  It was determined that there wasn’t any site available at this time in the courthouse, but if wireless internet becomes available, they would notify Iowa Workforce Development.

The time of 9:15 a.m. has arrived, and this being the time and date set for a public hearing on a land use change requested by Scott and Cheryl Atwood, the board took up the matter for consideration.  Marc Greenlee presented that technical information in accordance with the Benton County Agricultural Land Use Preservation Ordinance.  The request is to change the classification to a single residential use.  Greenlee reported that access is pre-existing and meets sight distance and the ten percent slope rule.  The applicants would need to install water and septic.  The proposed use is on an old farmstead with buildings still in existence.  Moved by Vermedahl, seconded by Buch, to approve the request for a land use change from agricultural to non-agricultural on approximately one acre for a residential purpose on a parcel generally described as located in the East ½ of the SW1/4 of 23-83-11.  Both members voting aye thereon.  Motion carried.

County Recorder Lexa Speidel presented estimates for replacing carpet in her office.  Speidel obtained three estimates as follows:

Barnes Furniture: front office – 720.15; vault area – $819.19; total – $1539.64

Country Floors: front office – 1018.08; vault area- $1084.83; total – $2102.91

Michael & Dowd: total – $3089.50 (not broken down between rooms)

Supervisor Vermedahl stated that he wanted to look at the carpet before making on decision on whether to replace the carpet in the front office, since it was installed in 2005. Supervisor Buch questioned if the carpet could be re-stretched in the vault instead of the replacing it.  Moved by Vermedahl, seconded by Buch, to replace the carpet in the vault area only and to purchase the same from Barnes Furniture.  Both members voting aye thereon.  Motion carried.

Kyle Helland and Dan Kearns met with the board to request a variance to the county’s subdivision ordinance.

Moved by Supervisor Vermedahl, seconded by Buch, to adopt Resolution 11-75, Granting a Variance to the Benton County Subdivision Ordinance.  Voting aye were Buch and Vermedahl.  Nays none.  Motion carried.

The engineer reported the balance at the landfill bank account on October 31, 2011 was $52,487.47.

Moved by Vermedahl, seconded by Buch authorizing the chair to sign the updated Storm Water Pollution Prevention Plan, which is required by the Department of Natural Resources.  Both members voting aye thereon.  Motion carried.

The engineer spoke to the board about the reconstitution letter received from the Farm Service Agency for the farm ground at the landfill.  Moved by Vermedahl, seconded by Buch, to authorize Supervisor Buch to sign the required documentation needed for the reconstitution of the landfill property.  Both members voting aye thereon.  Motion carried.

Moved by Vermedahl, seconded by Buch, to acknowledge the receipt of the manure management plan filed by McKinley Swine, LLC for the facility located at 3334 King Avenue, Walker, Iowa.  Both members voting aye thereon.  Motion carried.

Moved by Vermedahl, seconded by Buch, to approve checks numbered 132346 through 132610, and ACH deposits numbered 12647 through 12762, for payment.  Both members voting aye thereon.  Motion carried.

Moved by Vermedahl, seconded by Buch, to approve the minutes of November 1, 2011.  All members voting aye thereon.  Motion carried.

Moved by Vermedahl, seconded by Buch, to adjourn.  All members voting aye thereon.  Motion carried.

__________________________________

Ronald R. Buch, Chairman

ATTEST: ___________________________________

Jill Marlow, Benton County Auditor

 

 

DATE 11/08/2011

BENTON COUNTY

LIST OF CLAIMS FOR PUBLICATION

 

 

 

A TECH INC                 CONS NATURE CENTER ALARM         75.00

ABBE CENTER FOR COMMUNIT   SEPT TRANS LIVING SERVIC        335.00

ALLIANT ENERGY             SEC ROADS OCT UTILITIES       1,717.79

ALTORFER INC               SEC ROADS EQUIP PARTS           231.04

AMERICAN FAMILY LIFE INS   AFLAC                           733.16

ANTON SALES                SEC ROADS SHOP SUPPLIES         571.07

ARAMARK UNIFORM SERVICES   SEC ROADS TOWEL SERVICE       1,059.50

ASSOCIATES FOR BEHAVIORA   JUN DIAGONSTIC EVALUATIO        368.64

BAKER PAPER CO INC         SEC ROADS CUSTODIAL SUPP        470.10

BENTON CO EXTENSION OFFI   HEBER/PARMATER REGISTRAT         70.00

BENTON CO LANDFILL         SHERIFF DISPOSAL CHARGES         37.50

BENTON CO SHERIFF DEPT     SHERIFF TRANSPORT               142.25

BENTON COUNTY              HLTH INS                      9,847.40

BENTON COUNTY CO INSURAN   HLTH INS                     82,360.44

BRIAN G. KUCERA            SEC ROADS EQUIP TOOLS            77.94

BUSINESS SOLUTIONS GROUP   TREASURER COPIER MNTS            16.50

C CHARLES LANDE            OCT RENT ASSISTANCE             204.80

CALHOUN-BURNS &ASSOCIATE   SEC ROADS BRIDGE INSPECT     17,153.90

CALIFORNIA CONTRACTORS     SEC ROADS CUSTODIAL SUPP         79.50

CAROL ZANDER               ZANDER MILEAGE REIMBURSE        137.64

CEDAR RIVER INK            LANDFILL OFFICE FORMS           510.00

CEDAR VALLEY RECYCLING &   LANDFILL RECYCLING               54.84

CENTER POINT URBANA AMBU   ME TRANSPORT                    662.00

CENTRAL IA DISTRIBUTING    SHERIFF CUSTODIAL SUPPLI        182.82

CENTURYLINK                SOC SERV/VA OCT PHONE         4,424.95

CENVEO                     TREASURER WINDOW ENVELOP        146.98

CHEMSEARCH                 SEC ROADS SHOP SUPPLIES         613.41

CITY OF BELLE PLAINE       SEC ROADS OCT UTILITIES          25.24

CITY OF CEDAR RAPIDS       NOV DAY PASS                  1,199.66

CITY OF KEYSTONE           SEC ROADS SPRAY WATER            44.72

CITY OF NEWHALL            SEC ROADS OCT UTLY/SPRAY        106.80

CITY OF NORWAY             SEC ROADS OCT UTILITIES          57.18

CITY OF URBANA             SEC ROADS OCT UTILITIES          92.70

CITY OF VAN HORNE          SEC ROADS OCT UTILITIES          34.49

CITY OF VINTON             SHERIFF OCT UTILITIES         6,117.98

CLINGMAN PHARMACY          SHERIFF INMATE MEDS              54.27

COON CREEK TELEPHONE       LANDFILL OCT PHONE               70.19

COOTS MATERIALS CO         SEC ROADS ROCK               11,933.45

CUSTOM HOSE & SUPPLIES     SEC ROADS EQUIP PARTS           145.88

D.H.S. CASE MGMNT          SEPT CASE MNGT 100% COUN      1,145.50

DANA BURMEISTER            BURMEISTER MEAL ALLOWANC         14.09

DAVID HAPPEL ATTORNEY TR   TOBIN PARK CABIN PURCHAS     19,000.00

DWIGHT D CRAFT             COURTHOUSE FURNITURE REF        527.00

E & D STEPHENSON INC DBA   SEC ROADS EQUIP TIRES           400.94

E CENTRAL IA RURAL ELECT   CONS OCT UTILITIES            3,979.84

E CENTRAL IOWA COOPERATI   EMA OCT FUEL                    134.75

E DUANE ELDRED             ELDRED MEAL ALLOWANCE             9.73

EMPLOYEE BENEFIT SYSTEMS   NOV PSF INS MED FLEX DEP        866.00

ERBS BUSINESS MACH INC     IT DATA TRAVELERS                55.43

ERVIN MOTOR CO             SEC ROADS OIL SUPPLY            188.12

F J KROB & CO              SEC ROADS SPRAY WATER            48.10

FAREWAY STORES INC         SHERIFF JAIL PROVISIONS         426.84

FARM & HOME PUBLISHERS L   AUDITOR OCT 7 PLAT BOOKS        133.00

FARMERS SVGS BANK & TRUS   INTEREST ON LOAN              4,956.24

FASTSTOP                   SHERIFF VEHICLE MNTS             58.50

FAUSER ENERGY RESOURCES    SEC ROADS DIESEL FUEL         4,086.69

FRESH SCENTS OF IOWA       COURTHOUSE CUSTODIAL SUP         36.00

G & G AUTO PARTS           SEC ROADS EQUIP PARTS         7,123.26

GALLS                      SHERIFF SUBSCRIPTION             31.14

GARRETT WITTMER            NOV ANIMAL CONTROL CONTR        345.53

GARRISON MUNICIPAL WATER   SEC ROADS SPRAY WATER           148.25

GAZETTE COMMUNICATIONS     CITY ELECTION NOTICE AD       2,092.98

GOODWILL INDUSTRIES OF T   SEPT SERVICES                 3,550.81

GREGORY J AGENCY           SERVICE OF NOTICE               180.00

GRIEDER OIL CO INC         SEC ROADS DIESEL FUEL         1,740.00

GRUHN LAW FIRM PC          SEC ROADS UNION NEGOTIAT      1,021.38

HANSON’S CLEANING SERVIC   SEC ROADS OCT OFFICE MNT        225.00

HAWKEYE FOOD DISTRIBUTIO   SHERIFF JAIL PROVISIONS       1,376.60

HEIDI SCHMINKE             SCHMINKE MILEAGE REIMBUR        200.91

HENKEL’S SERVICE & REPAI   SHERIFF VEHICLE REPAIR          355.32

HENRY’S WELDING & MACHIN   SEC ROADS EQUIP PARTS           279.60

HERB’S GARBAGE HAULING I   CONS PARK GARBAGE REMOVA        500.00

HOWARD R GREEN CO          LANDFILL CONSULTANT FEES     14,035.25

HY-VEE PHARMACY            SEPT PRESCRIPTION MEDS          297.95

I WIRELESS                 ASSESSOR OCT PHONE               63.66

IA HOMELAND SECURITY & E   HANSEN REGISTRATION             125.00

IOWA CO SHERIFF’S OFFICE   SERVICE OF NOTICE                22.50

IOWA GOOD ROADS ASSOC IN   2012 SUPERVISOR MEMBERSH         95.00

IOWA LAW ENFORCEMENT ACA   KARSTEN REGISTRATION            200.00

IOWA PRISON INDUSTRIES     SEC ROADS SIGN SUPPLIES         977.50

JOHN BECK JR               BECK MILEAGE REIMBURSEME         33.30

JOHN DEERE FINANCIAL       SEC ROADS EQUIP PARTS           647.39

JOHN GRIEDER MOTOR         SHERIFF VEHICLE REPAIR           33.36

JOHN LINDAMAN              LINDAMAN LODGING/MEALS          402.00

JOHN LINDAMAN CO           SEC ROADS EQUIP TIRES         1,770.70

JOHN’S TIRE SERVICE        ASSESSOR TIRE REPAIR            692.40

JUSTICE ELECTRIC CO        SHERIFF ELECTRICAL MNTS         288.16

K&B AG SUPPLY INC          SEC ROADS SPRAY WATER           100.00

KENNETH BAHR               BAHR MILEAGE REIMBURSEME         38.85

KERDUS & BARRON PC         EMPOWERMENT NOV SALARY        1,521.39

KEYSTONE FARMERS COOP TE   E911 OCT PHONE                  455.40

KIMM OIL COMPANY           SEC ROADS DIESEL FUEL         7,344.32

KIMM’S READY MIX INC       LANDFILL ROCK HAULING           285.79

KONICA MINOLTA DANKA IMA   DHS COPIER MNTS                 147.39

KROMMINGA MOTORS           CONS EQUIP MNTS               1,770.88

KROMMINGA MOTORS-VINTON    SEC ROADS EQUIP PARTS             3.00

LARRY ANDREESEN            ANDREESEN MILEAGE/MEALS         137.10

LINN CO TREASURER          SEC ROADS BRIDGE BLANKS         585.41

LINN CO-OP OIL CO          SEC ROADS DIESEL FUEL         3,340.19

LOW MAINTENANCE SUPPLIES   SEC ROADS CHEMICAL SUPPL      1,405.51

MAIL SERVICES LLC          TREASURER RENEWAL POSTAG        759.76

MANATTS INC                SEC ROADS ASPHALT GRINDI     12,767.10

MARGARET GOKEN             SANITARIAN WELL CLOSURE         400.00

MARK O’BRIEN               O’BRIEN MILEAGE REIMBURS         16.65

MARTIN EQUIPMENT           CONS EQUIP PARTS                  3.90

MARY HALSTEAD              HALSTEAD MEAL ALLOWANCE          18.58

MATHESON TRI-GAS INC       SEC ROADS WELDING SUPPLY         15.44

MCDOWELLS                  CLERK NOV STORAGE RENTAL         88.35

MENARDS-CEDAR RAPIDS SO.   SEC ROADS BLDG SUPPLIES         654.55

MENTAL HEALTH CLINIC TAM   SEPT OUTPATIENT SERVICES         60.00

MERCY EDUCATION CENTER     OCT INPATIENT SERVICES        3,180.00

MID COUNTRY MACHINERY IN   SEC ROADS EQUIP PARTS           195.30

MIKE MYERS                 MYERS MILEAGE REIMBURSEM         27.75

MIKES SERVICE CENTER       SHERIFF VEHICLE REPAIR          110.00

MONKEYTOWN                 ELECTION SUPPLIES               798.90

MUTUAL WHEEL CO            SEC ROADS EQUIP PARTS            55.76

NEW CENTURY FS INC         SEC ROADS DIESEL FUEL        24,236.23

NICK WEBER                 SANITARIAN WELL CLOSURE         560.00

NORTHWESTERN MUTUAL LIFE   NMLIFE                          450.00

NOVAK AUTOMOTIVE INC       SEC ROADS EQUIP REPAIR           81.00

O’GRADY CHEMICAL CORP      SEC ROADS SPRAY WATER           102.75

PATRICK COLEMAN            LANDFILL GROUND MNTS            555.00

PHILLIPS FUNERAL HOME      RELIEF FUNERAL ASSISTANC      1,405.00

POWESHIEK WATER ASSOC      SEC ROADS OCT UTILITIES         319.25

PRAIRIE VIEW MANAGEMENT    SEPT RCF SERVICES             1,230.24

PRESTIGE CHEMICALS         SEC ROADS CHEMICAL SUPPL        952.20

PRIORITY DISPATCH          E911 SOFTWARE MNTS CONTR         78.00

RACOM CORPORATION          EMA PORTABLE RADIO               26.60

RADIO COMMUNICATIONS CO    EOC RADIO EQUIPMENT         123,045.14

RAPIDS REPRODUCTIONS INC   GIS PRINTER INK                 473.96

SADLER POWER TRAIN         SEC ROADS EQUIP PARTS           995.78

SCHIMBERG CO               SEC ROADS EQUIP PARTS             6.30

SCOTT GLADSEN              GLADSON MILEAGE REIMBURS         72.82

SECONDARY ROAD DEPT        LANDFILL OCT FUEL             3,649.18

SECRETARY OF STATE         STAAB/SAUER/SACKETT NOTA        120.00

SIRCHIE FINGER PRINT LAB   SHERIFF INVESTIGATION EQ        192.59

SOUTH SLOPE COOP TELEPHO   E911 OCT PHONE                  560.95

STAR PRESS UNION           CO ATTY SUBSCRIPTION             30.00

STORM STEEL                LANDFILL EQUIP PARTS            140.84

SUPERIOR WELDING SUPP CO   SHERIFF TANK TESTING             96.00

TAMMY WETJEN-KESTERSON     OCT DECAT ADMIN FEES          2,586.50

TCC MATERIALS              SEC ROADS SILICA SAND           319.36

THE CTK GROUP              MICHAEL REGISTRATION            225.00

TITAN ACCESS ACCOUNT       SEC ROADS EQUIP PARTS           505.28

TREASURER ST OF IA/MH BI   SEPT GLENWOOD INPATIENT      19,112.08

TRUCK COUNTRY OF IOWA      SEC ROADS EQUIP PARTS           321.99

U.S. POSTAL SERVICE        SEC ROADS STAMPED ENVELO        255.60

UNIFORM DEN INC            KARSTEN/JAILERS UNIFORMS      1,049.23

UNITED STATES CELLULAR     EMA OCT PHONE                   214.77

USA COMMUNICATIONS         E911 OCT PHONE                  657.30

VINTON FAMILY MEDICAL CL   SEC ROADS DRUG TESTING           75.00

VINTON LIVEWIRE            CITY ELECTION NOTICE AD         220.05

VINTON NEWSPAPERS          CITY ELECTION NOTICES         2,578.25

VINTON POSTMASTER          SHERIFF POSTAGE STAMPS          528.00

VIRGINIA GAY HOSPITAL      ME TESTING                      544.84

VIRGINIA GAY HOSPITAL HO   JULY HOME CARE/PUBLIC NU     26,743.30

VISA                       CONS LATE CHARGE                 25.00

W W GUNS LLC               SHERIFF RIFLE                   830.00

WENDLING QUARRIES INC      SEC ROADS ROCK               37,084.21

WINDSTREAM                 E911 OCT PHONE                  508.40

YVONNE M BUNCE CSR         TRANSCRIPTION FEE               112.50

PAYROLL CLAIMS             TOTAL                       225,175.51

GRAND TOTALS                                      732,427.72

 

November 1, 2011

The Benton County Board of Supervisors met in regular adjourned session with Supervisors Buch, Vermedahl, and Sanders present.  Chairman Buch called the meeting to order at 5:05 p.m.

Moved by Sanders, seconded by Vermedahl, to approve the minutes of October 26, 2011.  All members voting aye thereon.  Motion carried.

Moved by Vermedahl, seconded by Sanders, to approve the hire of Becky Fisher as a part-time driver in the transportation department, effective November 1, 2011, at a wage of $11.80 per hour.  All members voting aye thereon.  Motion carried.

Moved by Sanders, seconded by Vermedahl, to acknowledge the receipt of the annual manure management plan filed by Team Dairy, LLC for the facility located at 5978 17^th Avenue, Garrison, Iowa.  All members voting aye thereon.  Motion carried.

County Auditor Jill Marlow updated the board on the status of the grant for the Multi-Jurisdictional Hazard Mitigation Plan.  The auditor explained that local match was required by the county.   There was to be no actual cost to the county as the project was to be paid for with grant funds and local match made up of volunteer hours. The board contracted with Steve Meyer and Robyn Reese to compile the plan, hold all necessary planning meetings, and prepare all required grant documentation.  The volunteer hours were to be obtained during the planning process.  However, not enough hours were volunteered to meet the requirement.  Marlow stated that she has been working with the state to try and search out additional volunteer hours that may have been missed in the documentation.  Marlow advised that additional hours from the City of Vinton and the City of Newhall were obtained, as well as additional documentation from Meyer, which has provided additional match but the county is still short.  Marlow advised that the shortage in local match will require the county to expend funds that initially were not planned.

County Auditor Marlow spoke to the board about the current management agreement with ERBs Business Solutions for information technology.  Marlow explained that there have been some concerns over the past year, primarily with response to issues.  Marlow told the board that ERBs was seeking to continue the agreement and was requesting a one-year contract, with a price increase, for FY13.  The board asked Marlow to arrange a meeting with ERBs representatives.

Marlow also updated that board on a recent disaster recovery required in the courthouse computer system.  Marlow explained the cause of the initial problem and the steps taken to recover.  Marlow also updated the board on the planned upgrade to the county’s financial software.  Marlow stated that the best alternative for secondary roads would be a fiber optics link to the courthouse and that she was waiting for a quote from the City of Vinton.  Marlow also spoke briefly about the possibility of a microwave link to establish a better connection, but stated that fiber optics would be the best option as well as open up other connectivity options.

The auditor updated the board on the replacement of the current election system.  The auditor has arranged for a demonstration of the Unisyn Voting System for the board.

Marlow updated the board on the current states of the Routematch upgrade for transportation.  Routematch is to install the upgrade remotely on November 3, 2011, and ERBs will be present to address any issues.  Once the upgrade is installed on the desktop, then training will take place and upon completion, the new upgraded software will go live.  Marlow stated that the unknown in the timeline is the length of training.

Moved by Vermedahl, seconded by Sanders, to adopt Resolution #11-73, AMENDING BUDGET WITHIN SERVICE AREA.  Voting aye were Buch, Vermedahl, and Sanders.  Nays none.  Motion carried.

                                Keith and John Elwick were present during the board meeting due to the agenda item concerning the animal control agreement.  J. Elwick stated that if the agenda item was about the lease agreement with the shelter that they were interested in the issue.  The matter on the agenda however concerns the county’s agreement with the animal control officer, Garrett Wittmer, and not the lease agreement with the shelter.  Both Elwicks expressed concern if the present facility is expanded at its current location.  J. Elwick believed that the site of the shelter should be moved as the animals get excited and noisy if expanded.  Supervisor Vermedahl stated that the county should begin drafting a lease agreement with the shelter.  Elwick also asked to be kept informed of meetings where the lease of the facility is discussed.

                The auditor spoke to the board about the current agreement with Garrett Wittmer for animal control services.  The current agreement was for one year with no language on automatic renewal.  Marlow stated that she has spoken with Wittmer and that plans to continue providing the services; however several areas of the agreement need to be revised.  Marlow is to consult with Wittmer and the county attorney’s office regarding a new agreement.

Auditor Jill Marlow presented a resolution for consideration by the board establishing impoundment fees for animals at-large.  The board had taken action in September establishing a three-step fee and directing the auditor to prepare a resolution incorporating the same.  The auditor explained that she had met with the county attorney’s office, who believed that the three-step fee would be deemed as a penalty and not an impoundment fee

Moved by Vermedahl, seconded by Sanders, to adopt Resolution #11-74, ESTABLISHING IMPOUNDMENT FEES PURSUANT TO ORDINANCE #37, ANIMAL PROTECTION AND CONTROL.  Further the action of September 27, 2011, establishing fees for the impoundment of animals at-large is repealed. Voting aye were Buch, Vermedahl, and Sanders.   Nays none.  Motion carried.

Dated this 1^st day of November 2011.

Moved by Vermedahl, seconded by Sanders, to approve 48 hours in vacation carry-over requested by John Lindaman.  Said carry-over is to be used no later than December 31, 2011.  All members voting aye thereon.  Motion carried.

Moved by Sanders, seconded by Vermedahl, to contract with B. G. Breche to remove the existing condensate transfer unit from the courthouse boiler and replace it with a new one at a cost not to exceed $2,210.80.  All members voting aye thereon.  Motion carried.

The board moved the meeting to the basement of the courthouse and held a joint meeting with members of the zoning commission.  The purpose of the meeting was to hold a public hearing on a change to the Benton County Agricultural Land Use Preservation Ordinance.  The zoning commission had published notice of the public hearing in accordance with law.

Land Use Administrator Marc Greenlee summarized the discussion and action taken previously by the zoning commission relative to amending the ordinance.

The zoning commission conducted the public hearing and took formal action to forward a recommendation to amend the county’s ordinance as follows:

 

Article VI, Section 2., 2.1.  PERMISSION APPROVAL PROCEDURES REQUIRED

 

(A draft proposed amendment to Section 2., 2.1)

2.1       The enlargement or extending of a nonconforming use of land to occupy additional lot or parcel area must be approved unless the use is determined by the Administrative Officer to be a service essential to the agricultural production of food and fiber.  Uses that may be enlarged or extended to additional lot or parcel of land irregardless of CSR ratings include an agricultural implement and equipment sales and service business, an agricultural feed, seed and fertilizer business, an agricultural building sales and construction business, an agricultural product(s) processing and storage facility, a veterinary medicine facility, and an agricultural research and development facility.

 

 

 

Article II.  DEFINITIONS

 

2.4       Agricultural Feed, Seed, and Fertilizer Business.  An establishment engaged in retail sale of supplies directly related to the day-to-day activities of agricultural production.

 

2.5 Agricultural Implement and Equipment Sales and Service Business.  An

establishment that sells, rents, or repairs agricultural machinery, equipment, and supplies for use in soil preparation and maintenance, the planting and harvesting of agricultural products, and other operations and processes pertaining to agricultural production of food and fiber.

 

2.6 Agricultural Building Sales and Construction Business.  An establishment that builds

or erects structures or buildings used for agricultural purposes.

 

2.7 Agricultural Product(s) Processing and Storage Facility.  A building or land area used

for processing or storage of products produced on a farm.

 

2.8 Agricultural Research and Development Facility.  A facility, including associated

cultivated areas, whose primary purpose is research in food and agricultural sciences.

 

2.? Veterinary Medicine Facility.  A facility built and designed for the purpose of

providing medical care to agricultural livestock.

 

Moved by Sanders, seconded by Vermedahl, to adjourn.  All members voting aye thereon.  Motion carried at 6:45 p.m.

__________________________________

Ronald R. Buch, Chairman

ATTEST: ___________________________________

Jill Marlow, Benton County Auditor

 

 

BOARD OF SUPERVISORS MEETING

November 15, 2011 at 9:00 a.m.

Benton County Board of Supervisors Room

 

1.        9:00 A.M.  Call to Order

2.        9:05 a.m. Canvass of City Election (2 hours)

3.        Review and approve minutes

4.      Engineer

5.        Supervisor Committee Reports

6.        New Business/Public Interest Comments

7.        Adjourn

 

 

 

 

Posted on November 14, 2011.

 

BOARD OF SUPERVISORS MEETING

November 8, 2011 at 9:00 a.m.

Benton County Board of Supervisors Room

City Election Day

 

1.       9:00 A.M.  Call to Order

2.       9:00 a.m. – Carter Baldwin re: Iowa Workforce Development field office

3.       Approve Claims for payment

4.       Review and approve minutes

5.       9:15 A.M. Marc Greenlee Re: Land Use Hearing for Scott and Cheryl Atwood part of SE ¼ of SW 1/4 Sec 23-83-11

6.       9:30 A.M. Lexa Speidel Re: Discussion/Action on new carpet

7.       9:45 A.M. Kyle Helland re: Variance regarding all sub div rules for  plat of survey in the  NW ¼

in section 6-85-10 per Dan Kearns

8.       Acknowledge receipt of annual manure management plan filed by McKinley Swine, LLC

9.      Engineer-Landfill Account Balance at Benton County State Bank. Sign updated SWPPP for Landfill. Discuss reconstitution letter from FSA on land rent around the landfill.

10.    Supervisor Committee Reports

11.    New Business/Public Interest Comments

12.    Adjourn

 

 

 

 

Posted on November 7, 2011.

 

 

 

 

 

DATE 10/26/2011

BENTON COUNTY

LIST OF CLAIMS FOR PUBLICATION

 

A AVENUE PHARMACY          SEPT PRESCRIPTION MEDS          247.96

ABBE CENTER FOR COMM CAR   SEPT RCF SERVICES             2,735.40

ABBE CENTER FOR COMMUNIT   SEPT BLOCK GRANT SERVICE     17,500.00

ALCO STORES INC            CONS PAINT SUPPLIES              35.74

ALLIANT ENERGY             SHERIFF SEPT UTILITIES          501.36

ALTORFER INC               SEC ROADS EQUIP PARTS           135.18

AMERICAN FAMILY LIFE INS   AFLAC                           669.44

ANDERSON ERICKSON DAIRY    SHERIFF JAIL PROVISIONS         538.60

ANDERSON-BOGERT ENGINEER   SEC ROADS CONSULTANT FEE      3,720.95

ANTHONY THOMSEN            THOMSEN MEALS/LODGING           267.58

AQUA TECHNOLOGIES OF IA    COURTHOUSE BOILER MNTS          712.51

ARAMARK UNIFORM SERVICES   DHS MAT SERVICE                 129.54

ASSOCIATES FOR BEHAVIORA   AUG D & E SERVICES              186.53

ATKINS ELEMENTARY          EMPOWERMENT SEPT SCHOLAR        500.00

ATKINS LUMBER COMPANY      SEC ROADS TILE MATERIALS         17.89

BAKER PAPER CO INC         SEC ROADS CUSTODIAL SUPP        442.35

BELLE PLAINE TRUE VALUE    TRANSPORT EQUIP PARTS            16.78

BENTON CO SHERIFF DEPT     SHERIFF TRANSPORT               253.50

BENTON COUNTY CO INSURAN   HLTH INS                      3,424.85

BILL & PAUL’S AG           SEC ROADS CHEMICAL SUPPL         75.00

BRADY ADAMS                CONS AMMO SUPPLY                420.00

BRIAN G. KUCERA            SEC ROADS EQUIP TOOLS           750.00

BUSINESS CARD              SHERIFF COMPUTER/OFFICE       2,560.67

CALIFORNIA CONTRACTORS     SEC ROADS MEDICAL SUPPLY        131.80

CAMPBELL SUPPLY            SEC ROADS EQUIP TOOLS           173.66

CAPITAL SANITARY SUPPLY    COURTHOUSE CUSTODIAL SUP        102.85

CARQUEST OF BELLE PLAINE   TRANSPORT EQUIP PARTS            17.86

CASEY’S GENERAL STORE      TRANSPORT SEPT FUEL             234.12

CEDAR VALLEY RANCH INC     SEPT RCF SERVICES             7,062.40

CENTRAL IA DISTRIBUTING    SEC ROADS SHOP SUPPLIES         353.18

CENTURYLINK                SOC SERVICES SEPT PHONE       1,259.03

CHARLES JAMES              JAMES MEALS ALLOWANCE           319.80

CHATHAM OAKS               SEPT RCF SERVICES             2,151.30

CITY CARTON RECYCLING      LANDFILL RECYCLING              100.58

CITY OF VINTON             SEC ROADS SEPT UTILITIES      5,390.00

CJ COOPER & ASSOCIATES I   SEC ROADS DRUG TESTING          128.00

CONTINENTAL RESEARCH COR   SEC ROADS SHOP SUPPLIES         377.98

COOTS MATERIALS CO         SEC ROADS ROCK               16,936.03

CRETEX CONCRETE PRODUCTS   SEC ROADS CONCRETE CULVE     22,261.26

D.H.S. CASE MGMT UNIT EN   AUG CASE MNGT T19 MATCH       5,202.73

D.H.S. CASHIER ICFMR       AUG ICF/MR SERVICES          17,966.54

D.H.S. HABILITATION SERV   AUG SUPPORT SERVICES          7,053.24

D.H.S. MR WAIVER           AUG/SEPT SERVICES            70,165.40

DANA BURMEISTER            BURMEISTER MEAL ALLOWANC          6.09

DANIEL R. HIGDON           SEC ROADS EQUIP TOOLS           106.98

DANIEL SMALL               SEC ROADS MAC TOOLS             160.78

DAVID B UPAH               UPAH UNIFORM MNTS                11.77

DIERKS TREE TRANSPLANT I   COURTHOUSE TREE PLANTING      1,900.00

DWIGHT D CRAFT             COURTHOUSE FURNITURE REF        525.00

E & D STEPHENSON INC DBA   SEC ROADS EQUIP TIRES         1,877.09

E CENTRAL IA RURAL ELECT   SEC ROADS SEPT UTILITIES        892.33

E DUANE ELDRED             ELDRED MEAL ALLOWANCE            16.96

EAST SIDE BODY SHOP        TRANSPORT EQUIP PARTS           428.00

EDWARDS PLBG & HTG         SEC ROADS BLDG REPAIR            55.50

ERBS BUSINESS MACH INC     ADVANCED BACKUP MNTS          2,856.13

FAREWAY STORES INC         CONS VOLUNTEER PROVISION        170.90

FARMERS SVGS BANK & TRUS   AUDITOR SEPT ACH FILE FE         64.35

FASTENAL COMPANY           SEC ROADS SAFETY SUPPLIE        770.19

FAUSER ENERGY RESOURCES    SEC ROADS OIL SUPPLY            659.31

FAUST OUTDOOR EQUIPMENT    SEC ROADS EQUIP PARTS           158.93

FIRST RESOURCES CORP       SEPT WORK ACTIVITY SERVI        628.20

FLEET SERVICES             SHERIFF SEPT FUEL             5,350.80

G & G AUTO PARTS           TRANSPORT EQUIP PARTS            19.91

GARLING CONSTRUCTION       TRANSPORT NOV BLDG RENT         220.50

GARRETT WITTMER            OCT ANIMAL CONTROL/MILEA        149.03

GENESIS DEVELOPMENT        SEPT SUPPORT COMM LIVING      2,694.08

GREEN VALLEY AG & TURF     CONS EQUIP PARTS                 40.66

GREEN VALLEY AG & TURF L   CONS 2008 JD TRACTOR          9,800.00

GREGORY J AGENCY           SERVICE OF NOTICE               157.50

GRIEDER STANDARD           TRANSPORT SEPT FUEL             523.73

HAWKEYE FOOD DISTRIBUTIO   SHERIFF JAIL PROVISIONS         581.39

HENDRYX ELECTRIC           CONS SEPTIC MNTS                384.00

HERB’S GARBAGE HAULING I   CONS PARK GARBAGE               400.00

HOLIDAY INN                ANDREESEN LODGING               302.40

HORIZON’S FAMILY SUPPORT   EMPOWERMENT PARENT SUPPO     11,326.34

I WIRELESS                 TRANSPORT SEPT PHONE            145.93

IA DEPT OF PUBLIC SAFETY   SHERIFF ONLINE WARRANTS       3,540.00

IA ST ASSOC OF COUNTIES    WILLIAMS REGISTRATION           260.00

ICUBE                      FY2012 AUDITOR MEMBERSHI        200.00

ILLOWA CULVERT & SUPPLY    SEC ROADS METAL PIPING        6,363.00

IOWA DIVISION OF LABOR S   SHERIFF BOILER INSPECTIO         50.00

IOWA LAW ENFORCEMENT ACA   STOUT REGISTRATION              250.00

IOWA PRISON INDUSTRIES     E911 SIGN LETTERS               154.00

IOWA PUBLIC TRANSIT ASSO   BURMEISTER REGISTRATION         100.00

ISAC GROUP HEALTH PROGRA   NOV HEALTH INS PREMIUM       89,635.00

IVCCD                      SEPT WORK ACTIVITY SERVI        788.27

JOHN DEERE FINANCIAL       TRANSPORT EQUIP PARTS         1,282.09

JOHN MESSER                SANITARIAN WELL CLOSURE         400.00

JUNGE AUTOMOTIVE GROUP     SEC ROADS EQUIP PARTS           138.79

KENNETH BAHR               BAHR MILEAGE REIMBURSEME         15.54

KERDUS & BARRON PC         EMPOWERMENT OCT SALARY        1,522.36

KIMM OIL COMPANY           SEC ROADS DIESEL FUEL         3,672.76

KIMM’S MINI MART SERVICE   CONS SEPT FUEL                  343.50

KIMM’S READY MIX INC       LANDFILL ROCK HAULING         4,385.12

KIRKWOOD FACILITIES FOUN   EMA ANNUAL TOWER LEASE          300.00

KLEIMAN CONSTRUCTION INC   LEC CONSTRUCTION RETAINA     32,779.32

KOCH BROTHERS              EMA COPIER MNTS                 225.91

KONICA MINOLTA DANKA IMA   AUDITOR COPIER MNTS             236.78

KROMMINGA MOTORS-VINTON    SEC ROADS EQUIP PARTS            46.84

LA GRANGE PHARMACY INC     OCT PRESCRIPTION MEDS           162.17

LARRY ANDREESEN            ANDREESEN MILEAGE REIMBU        108.22

LEXA SPEIDEL               SPEIDEL MILEAGE REIMBURS        117.66

LIBERTY TIRE RECYCLING L   LANDFILL TIRE RECYCLING         759.00

LINN CO COMMUNITY SERVIC   SEPT REPRESENTATIVE PAYE        282.52

LONGFELLOW ELEMENTARY      EMPOWERMENT SEPT SCHOLAR        100.00

MARCUS GREENLEE            GREENLEE MILEAGE REIMBUR         17.21

MARK J DEARDEN D O         DEARDEN MEALS/LODGING/MI        573.94

MARTIN EQUIPMENT           SEC ROADS EQUIP PARTS            68.85

MASTERCARD                 CO ATTY COMPUTER SOFTWAR         69.99

MATHESON TRI-GAS INC       SEC ROADS WELDING SUPPLI        196.37

MATT PARROTT & SONS CO     W-2 & 1099 TAX FORMS            410.95

MCDOWELLS                  SEC ROADS EQUIP PARTS           139.95

MENARDS-CEDAR RAPIDS SO.   CONS PLUMBING SUPPLY             97.01

MERCY MEDICAL CENTER       SHERIFF MMPI TESTING            523.50

MIDWEST ELECTRONIC RECOV   LANDFILL ELECTRONIC RECY        506.00

MIDWEST RADAR              SHERIFF BOILER INSPECTIO        560.00

MONKEYTOWN                 SOC SERVICES OFFICE SUPP      1,017.68

MUTUAL WHEEL CO            SEC ROADS EQUIP PARTS         1,334.60

NATIONWIDE CHEMICAL PROD   SEC ROADS EQUIP SUPPLIES        330.75

NORTH STAR COMMUNITY SER   SEPT DROP-IN SERVICES         2,025.43

NORTHWESTERN MUTUAL LIFE   NMLIFE                          450.00

NUCARA HOME MEDICAL        SHERIFF JAIL MED SUPPLIE        463.19

NUCARA PHARMACY            SEPT PRESCRIPTION MEDS           15.00

PATRICK COLEMAN            LANDFILL GROUND MNTS            390.00

PATTEN EQUIPMENT           SEC ROADS TRAILER             3,675.00

PRESTO-X LLC               SHERIFF PEST CONTROL             83.00

RADIO COMMUNICATIONS CO    SHERIFF RADIO REPAIR          3,891.73

RADIOLOGY CONSULTANTS      SHERIFF INMATE ACCUTE CA        165.00

RURAL EMPLOYMENT ALTERNA   SEPT SHELTERED/WORK ACTI        800.18

SCENIC ACRES               SEPT RCF SERVICES               481.71

SECONDARY ROAD DEPT        SEC ROADS PETTY CASH          1,270.97

SEIDL & CHICCHELLY         GUARDIANSHIP LEGAL FEES         105.00

ST MARY’S PRESCHOOL        EMPOWERMENT SEPT SCHOLAR         55.00

SUPER CIRCUITS             SHERIFF CAMERAS                 442.78

SWICK CABLE CONTRACTORS    SHERIFF CABLE INSTALLATI      1,718.35

TCC MATERIALS              SEC ROADS SILICA SAND         1,277.44

TELIN TRANSPORATION        TRANSPORT EQUIP PARTS            32.03

TESTAMERICA LABORATORIES   LANDFILL MATERIAL TESTIN        270.90

TLC PRESCHOOL              EMPOWERMENT SEPT SCHOLAR        900.00

TRANSIT                    SEPT TRANSPORTATION              23.56

TREASURER ST OF IA/MH BI   SEPT SERVICES WOODWARD       11,569.92

TRUAX COMPANY INC          SEC ROADS EQUIP PARTS            32.62

TRUCK COUNTRY OF IOWA      SEC ROADS EQUIP PARTS           197.92

TWIN CITY OPTICAL CO INC   MCGOWAN SAFETY GLASSES          126.67

UNIFORM DEN INC            KARSTEN/GUNDERSON/FRIEDM        327.76

UNITED STATES CELLULAR     SEC ROADS SEPT PHONE            756.22

VERIZON BUSINESS           SUPERVISOR SEPT PHONE           135.01

VICTOR PRINTERS            DHS PRINTED ENVELOPES           152.61

VINTON AUTO PARTS INC      SEC ROADS EQUIP PARTS            99.70

VINTON NEWSPAPERS          E911 EQUIPMENT AD               147.00

VINTON POSTMASTER          SEC ROADS POSTAGE STAMPS        142.00

VIRGINIA GAY HOSPITAL HO   SAFE ROUTE TO SCHOOL          1,000.00

VISA                       PARIZEK MEAL ALLOWANCE          403.51

WENDLING QUARRIES INC      SEC ROADS ROCK               20,734.47

WESLEY UNITED METHODIST    SEPT DROP-IN PROGRAM          1,050.00

WEST GROUP                 SEPT LAW LIBRARY UPDATES      1,420.86

PAYROLL CLAIMS             TOTAL                       235,687.20

GRAND TOTALS                                      683,199.76

 

October 26, 2011

The Benton County Board of Supervisors met in regular adjourned session with Supervisors Buch, Vermedahl, and Sanders present.  Chairman Buch called the meeting to order at 9:00 a.m.

Moved by Sanders, seconded by Vermedahl, to approve the minutes of October 18, 2011. All members voting aye thereon.  Motion carried.

Moved by Vermedahl, seconded by Sanders, to approve checks numbered 132085 through 132345, and ACH deposits numbered 12532 through 12646, for payment.  All members voting aye thereon.  Motion carried.

Moved by Vermedahl, seconded by Sanders, to adopt Resolution #11-71, Amending Resolution #10-73, and Authorizing Auditor to Issue Checks and Execute Agreements Related to Electronic Financial Activities.  Voting aye were Vermedahl, Sanders and Buch. Nays none. Motion carried.

Moved by Vermedahl, seconded by Sanders, to approve and authorize the Chair to sign the annual contract with Employee Benefit Services for administration of the county’s Section 125 plan. All members voting aye thereon. Motion carried.

Moved by Sanders, seconded by Vermedahl, to authorize the chair to sign the acknowledgement of receipt of Veterans Affairs annual grant requirements. All members voting aye thereon. Motion carried.

Nathan Hesson with Vinton Unlimited met with the board to discuss various upcoming holiday events they would like to use the courthouse lawn and/or facilities. Moved by Vermedahl, seconded by Sanders to approve the use of the courthouse lawn on Saturday October 29, 2011, by Vinton Parks and Recreation.  Further, to approve the use of the courthouse lawn by Vinton Unlimited on November 17, 2011, for the holiday tree lighting ceremony and approve using the courthouse for the related Santa visit.  Approval is given to Vinton Unlimited to use of the courthouse lawn on December 3, 2011 and December 15, 2011, for holiday activities as well.   All members voting aye thereon. Motion carried.

Dennis Kunze met with the Board to request a variance to the county’s subdivision ordinance on behalf of Joanne Zuber. The owner currently has a small strip of land lying between two properties. Zuber would like to erect a boundary fence and clean up the existing boundary line without cutting down mature evergreen trees along the neighboring property.  Zuber would also like to eliminate potential liability issues arising from the adjacent property owner having to travel across Zuber’s property in order to access to his building at the rear of the adjacent parcel.   Moved by Vermedahl, seconded by Sanders, to adopt Resolution #11-72,  Granting a Variance to the Benton County Subdivision Ordinance.  Voting aye were Buch, Vermedahl, and Sanders.  Nays none.  Motion carried.

Dan Sears with New Century Farm Service met with the board to discuss the relocation of the Vinton Farm Service plant to a location on the west side of Vinton, but within the city limits.  Sears explained that New Century Farm Service was relocating for various safety reasons and also to expand. They are hoping to reach an agreement with Tama-Benton Coop to share some of the railroad access.  Moved by Sanders, seconded by Vermedahl, to acknowledge the proposed relocation of New Century Farm Service to the west area of Vinton.  All members voting aye thereon.  Motion carried.

Moved by Sanders, seconded by Vermedahl, to approve 46.25 hours of vacation carryover for Randy Sherwood.  Said carry-over is to be used by the end of January 2012. All members voting aye thereon. Motion carried.

Moved by Vermedahl, seconded by Sanders, to approve a utility permit requested by Windstream Communications to place utility lines in the county’s right-of-way in sections 6 and 7 of Polk Township. All members voting aye thereon. Motion carried.

Moved by Vermedahl, seconded by Sanders, to adjourn.  All members voting aye thereon.  Motion carried.

__________________________________

Ronald R. Buch, Chairman

 

ATTEST: ___________________________________

Hayley Rippel. Deputy Auditor

 

October 18, 2011

The Benton County Board of Supervisors met in regular adjourned session with Supervisors Buch, Vermedahl, and Sanders present.  Chairman Buch called the meeting to order at 9:00 a.m.

Moved by Sanders, seconded by Vermedahl, to approve the minutes of October 4, 2011, October 7, 2011, and October 11, 2011.  All members voting aye thereon.  Motion carried.

The time of 9:30 a.m. having arrived, and this being the time and date for a public hearing to consider a Community Development Block Grant (CDBG) Water Application, the board took up the matter for discussion.  There were no members of the public or media present.  Notice of the hearing had been made in accordance with law.  No comments were heard or filed prior to the public hearing.  The following was read aloud during the public hearing:

The County’s proposed application for Water Improvements to assist the Timber Ridge Mobile Home Park, through the Federal Community Development Block Grant (CDBG) Program, requires that the following topics be identified for consideration:

 

A.         As concerned with how the need for proposed activities was identified, it is noted that proposed activity need has been identified because observed raw water ammonia concentration at the Timber Ridge Mobile Home Park is cause of concern for nitrite formation in the distribution system and imposed health risk.

 

B.         As concerned with how proposed activities will be funded and the source of funds, it is noted that with proposed project cost estimated to total $298,800, financial assistance in the form of grant is being requested from the CDBG Program, to be combined with match to be incurred by the Timber Ridge Water Utility Corporation from the State Revolving Loan Fund.

C.        As concerned with the date the application will be submitted, it is noted that the CDBG Program funding application will be submitted to the Iowa Department of Economic Development for receipt by November 2, 2011.

D.        As concerned with the requested amount of federal funds, it is noted that $146,000 is being requested from the CDBG Program, with balance of the budget to be secured from the State Revolving Loan Fund.

E.         As concerned with benefit from federal funding, local survey estimates that 88.5% of persons benefiting from the project will have low- to moderate-income.

 

F.         As concerned with where proposed activities will be conducted, it is noted that the Timber Ridge Mobile Home Park is located at 6676 32nd Ave., Shellsburg, Iowa, with water supply to be provided through an approximate 9,740 foot connection to the Poweshiek Rural Water Association.

 

G&H.       As concerned with plans to minimize the displacement of persons or businesses as a result of funded activities, and plans to assist persons actually displaced, it is noted that because only easement acquisition on vacant land is proposed only for water extension, there will be no displacement of persons or businesses as a result of funded activities.

 

I.          As concerned with the nature of the proposed activities, it is noted that the project proposes an approximate 9,740 foot extension of the Poweshiek Water Association (PWA) Rural Water System to allow connection to the distribution system of the Timber Ridge Mobile Home Park, together with internal park improvements that include the installation of remote read water service meters.

 

 

Hearing no comment either for or against the application, it was moved by Sanders, seconded by Vermedahl, to approve the Community Development Block Grant Water Application for submission to the Iowa Department of Economic Development and to authorize the chair to execute the same.  All members voting aye thereon.  Motion carried.

Mary Halstead, Transportation Director, and Dana Burmeister, Assistant, met with the board to talk about the Transportation Management System (TMS).  The system is used by Medicaid eligible clients for transportation to non-emergency medical appointments.  Benton County is in the third year of a three-year contract as a provider with TMS.  The county provided 952 rides during the period October 1, 2010 through September 30, 2011.  The county is reimbursed by TMS at $1.40 per loaded mile driven.  There is no cost to the client.  The regular cost for transportation by Benton County is $25.00 per hour.  Halstead and Burmeister told the Board that the program has caused a tremendous increase in the workload of the department.  Halstead stated that there is no reimbursement for transportation of preschool children to Headstart.  Halstead stated that the program revenue for her department in the period October 1, 2010 through September 30, 2011, was approximately $32,000.  Supervisor Vermedahl questioned if Halstead had analyzed the cost of providing the service.  Halstead said she did not have those figures at this time.  Halstead and Burmeister stated that the purpose of the meeting was to make the supervisors aware of the program, its effect on the department, and the service it provided.

Sheriff Forsyth spoke to the board about the law enforcement contracts between the county and the cities.  Forsyth reminded the board that they had asked that language be added to the contracts regarding hold harmless and indemnity.  The current contracts were limited to a six-month period to allow the supervisors time to work out all of the language details.  Forsyth stated that the Blairstown city attorney was opposed to the county’s proposed language and submitted different language for the county’s consideration.  Forsyth reminded the board that the contracts all expire on December 30^th and that the cities will be without coverage if the issue isn’t resolved and new contracts signed prior to that date.  Supervisor Vermedahl stated that he would be at the next meeting of the county’s insurance pool and the matter was on the agenda to discuss.

Jerry Petermeier met with the board to discuss the status of the parking lot at the law enforcement center.  Petermeier stated that the sheriff had inquired about adding a walk-in gate to the lot.  Petermeier reported that the gates could be set to stay open for a pre-determined length of time.  The gates could be set to close up to five minutes after opening to allow time for an employee to walk through the drive-through gate.  Petermeier reported that rock had been placed in the lot and that he “pulled in” the dirt around the cement entry pads.  Petermeier stated that he did not pull the dirt around the sidewalk at the law enforcement center, but thought perhaps an inmate could take care of it.

Petermeier also reported that he received the well field diagrams and information from Barker LeMar for the geothermal system for the law enforcement center.  The county had been withholding retainage from Kleiman Construction pending receipt of the diagrams.

Moved by Vermedahl, seconded by Sanders, to release the entire retainage to Kleiman Construction upon notice by the sheriff that Accurate Controls has completed the audio/visual installation.  All members voting aye thereon.  Motion carried.

The board spoke about the conduit that was installed by Justice Electric for the audio/visual installation.  The architect had omitted the work from change order #20 and change order request #51.  The board instructed the sheriff to contact Justice Electric and have them submit a bill directly to the county for payment.

Moved by Sanders, seconded by Vermedahl, to designate the auditor as the authorized representative and financial officer for FEMA Disaster Declaration DR-4016 for all county related damage except for conservation and secondary roads.  The county engineer is designated as the authorized representative and financial officer for FEMA Disaster Declaration DR-4016 for secondary roads related damage.  The conservation board is responsible for designations related to that department.  All members voting aye thereon.  Motion carried.

The board spoke about the new cell at the landfill.  The cell has been in use for approximately one year and it appears that it is already at almost 50% fill.  The board was concerned that the cell was not going to last as originally estimated.  One specific issue that was discussed was the use of dirt as a daily cover instead of the tarp, which was to have been implemented.  The board questioned why the directive to use a tarp for cover had not been implemented.  The engineer was not present to discuss the matter.

Moved by Sanders, seconded by Vermedahl, to adjourn.  All members voting aye thereon.  Motion carried.

__________________________________

Ronald R. Buch, Chairman

ATTEST: ___________________________________

Jill Marlow, Benton County Auditor